Small Market Meetings

JUN 2017

The Newspaper for Smaller Cities, Facilities and Planners.

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Page 15 of 43 Managing Meetings 16 Above: Centralized locations like downtown Greenville provide access to hotels, restaurants and meeting space all in one area. Facing page: For several events, Visit Lubbock saved money on table arrangements by borrowing vases from local florists. Courtesy Visit Greenville astronaut son's tragic death in the 2003 explosion of the space shuttle Columbia. Explore Different Catering Options Flynn advised planners to be honest about their catering budget in their requests for proposals, as many chefs are willing to adjust the menu to meet certain price points. "You can say, 'This is my budget — tell me what you can do with that budget,'" said Flynn. "Sometimes they get very creative, and they like to do that." Certain costs may be more flexible than plan- ners realize. Instead of hiring a caterer for every meal, planners can simply choose a location with nearby restaurants and leave dining plans up to the attendees. "A lot of planners feel like they always have to have a planned meal function, but attendees often appreciate being given more free time to explore the city and grab a bite to eat outside the meeting environment," said Montgomery.

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